EcoVadis is an evidence-based certification system: to earn points, every answer in your questionnaire must be supported by valid, credible, compliant documents. If a document is missing a required criterium, EcoVadis analysts will reject it — and the corresponding points are lost.
Greenly helps you avoid this risk through a dedicated AI-powered compliance audit that automatically checks every document against EcoVadis validation rules. This article explains how compliance works and how our AI ensures your files will be accepted.
What EcoVadis expects in each document
EcoVadis applies strict compliance criteria to every uploaded file. To be accepted, a document must:
✅ Clearly identify your company (name or logo)
✅ Fall within the valid time period (policies ≤ 8 years, KPIs ≤ 2 years, certificates valid at date of submission)
✅ Cover at least 80% of operations (95% for GHG KPIs)
✅ Contain specific, actionable details — not vague declarations
✅ Be official and pre-existing (not written just for EcoVadis)
If any criterium is missing, the document may be rejected or ignored by the analyst.
How Greenly’s AI ensures full compliance
AI reads and analyzes every uploaded document
Once documents are added to the Greenly platform, our system automatically scans their content and structure.
It checks:
Title, scope, and company identity
Dates and validity
KPI recency and units
Whether the file applies to the evaluated entity
Whether it meets EcoVadis acceptance rules
You do not need to manually verify every file — the AI does it for you.
Compliance check against each EcoVadis criterium
EcoVadis defines detailed acceptance criteria for each document type (policies, KPIs, certificates, reporting, endorsements, etc.).
Our AI evaluates each criterium individually. For example:
Compliance Criterium
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Example Verification
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Company identity visible
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Logo or company name appears in the document
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Scope covers ≥80% operations
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Policy applies to all sites, not only one subsidiary
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KPI ≤ 2 years old
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Reporting year detected inside the document
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Certificate validity
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Expiry date confirmed and accredited body identified
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For every file, the platform states:
✅ Criterium met, or
❌ Criterium not met, with a clear explanation
Full transparency: you know why a document passes or fails
For each document, the system generates a structured compliance report:
Which criteria are met
Which are missing
Why the document would be accepted or rejected by EcoVadis
What needs to be improved
This prevents last-minute surprises and accelerates document preparation.
Re-upload and re-analyze anytime
If you update or improve a document, you can rerun the AI compliance analysis instantly.
This allows you to:
✔ Fix issues before sending the questionnaire
✔ Replace non-compliant files with corrected versions
✔ Confirm that every document will be validated by analysts
No guessing. No blind uploads.
Why this matters
Many companies lose points because documents get rejected for small details — missing logo, outdated data, wrong scope, no date, not detailed enough, or not official. With Greenly:
Risk without AI
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Result with Greenly
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Documents rejected by EcoVadis analysts
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Compliance verified before submission
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Searching manually through every file
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AI audits everything automatically
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Uncertainty about whether proofs will be accepted
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Clear “Compliant / Not compliant” status for each criterium
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Rework close to deadline
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Re-analyze documents instantly after update
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This ensures that once a document is used as a proof, it is validated, traceable, and 100% compliant with EcoVadis rules.